office administrator.

Job description

The Office Administrator supports the day-to-day administrative, financial, reporting, and office support activities of a company managing two office buildings in Bucharest.

The role includes office administration, document and contract management, reporting and vendor support.

• Coordinating the day-to-day administrative activities of the office;
• Managing and organizing company documents, contracts, correspondence, and archives;
• Managing service providers, office supplies, and office equipment;
• Handling correspondence, emails, and phone calls;
• Organizing meetings, preparing agendas, and drafting meeting minutes when required;
• Maintaining and updating tenant records, lease agreements, and property-related documentation;
• Monitoring service contracts and renewal deadlines;
• Requesting quotations from suppliers and service providers;
• Maintaining administrative documentation and records required for compliance with internal procedures and local requirements;
• Managing company records, permits, and licenses;
• Maintaining the administrative liaison between the Bucharest office and the headquarters in Greece;
• Centralizing information and preparing periodic reports for management;
• Supporting the internal flow of information and communication activities;
• Translating or adapting documents and information when required.

Education

• Bachelor's Degree in Business Administration, Economics, Accounting, Real Estate Management, or a related field is preferred.

Experience

• Minimum 3 years of experience in office administration, property administration, executive support, or a similar administrative role;
• Experience in real estate, property management, facilities management, or commercial office environments is considered an advantage;
• Previous exposure to contract administration, vendor coordination, reporting, or financial administration is preferred.

• Strong organizational and planning skills;
• Excellent attention to detail and accuracy;
• Strong communication and interpersonal skills;
• Proactive and solution-oriented approach;
• Ability to work independently and strong follow-up skills;
• Professionalism, reliability, confidentiality, and adaptability.

• Romanian – Fluent
• English – Professional working proficiency, written and spoken

• Advanced knowledge of MS Office, especially Excel, Word, Outlook, and PowerPoint;
• Good spreadsheet and reporting skills;
• Good digital document management and filing skills.

Working schedule: Monday-Friday, 09:00-17:00

Location: Bucharest, Pipera