Personal Assistant
Coca-Cola HBC Romania
Location: Bucharest
Contract: 2 years (with possibility of extension)
Type of work: On site
Coca-Cola HBC Romania is the leader of the non-alcoholic beverage industry in Romania, a top exporter and employer, and a recognized sustainability leader for 8 consecutive years.
With a team of around 1,500 people, we serve 8.4 million consumers through a unique portfolio of high-quality brands.
If you're ready to discover and Open Up Your Potential, join us in a dynamic environment where you will work closely with senior stakeholders and contribute to the smooth running of key business operations.
We Play to Grow and Win, Do you?
KEY RESPONSIBILITIES
Meeting & Calendar Management
o Organize recurring team meetings: logistics, agenda preparation, minutes and follow-up on action points
o Ensure smooth coordination of internal and external meetings
Administrative & Operational Support
o Act as the main point of contact for administrative topics, consolidating and sharing relevant information with the manager
o Manage end-to-end PR/PO process: create requests in the system, validate vendor and cost center details, share supporting documentation and follow up on approvals
o Initiate and track purchase orders in SAP, ensuring accurate follow-up (system & physical flow)
o Coordinate logistics for business travel (transport, accommodation, agenda)
Reporting & Finance Support
o Prepare reports and presentations for Finance and People & Culture teams
o Support preparation of monthly reports for the commercial team
o Centralize and track expenses; provide support in budget monitoring and optimization activities
Stakeholder & Communication Management
o Facilitate communication between the manager and internal teams
o Build and maintain strong working relationships with internal and external stakeholders
o Provide support for internal and external events and activations
Compliance & Data Management
o Ensure compliance with internal policies, including data privacy requirements
ARE THESE YOUR SECRET INGREDIENTS?
o Previous experience in a similar role
o Excellent organizational and planning skills, with strong attention to detail
o Ability to manage multiple priorities in a dynamic environment
o SAP knowledge - previous experience with PR/PO processes and vendor approval workflows
o High level of proactivity and ownership
o Strong communication and stakeholder management skills
o Good numerical skills
o Team player mindset
o Advanced English
o Bachelor's degree
o Advanced knowledge of MS Office
Peste 300 000 de români
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