Recruitment Operations Specialist (AI & NATO Projects)

This is not a traditional recruitment role.You will not spend your days sourcing candidates on LinkedIn, negotiating offers, or running full recruitment processes. Instead, your focus will be building and managing a high quality talent pool for NATO related opportunities across NATO countries. You will work at the intersection of talent intelligence, eligibility eligibility assessment, candidate operations, AI tools, and data driven matching.

The role is ideal for someone who enjoys structure, process, technology, databases, AI tools, pattern recognition, and working with large volumes of information.

What You Will Do

Candidate Qualification & Candidate Qualification Pipeline

• Review incoming candidate profiles and determine whether they fit the type of professionals typically required for NATO projects.

• Conduct structured conversations with candidates to understand:

• • Citizenship and eligibility requirements
  • Eligibility potential
  • Professional background
  • Preferred locations
  • Salary and rate expectations
  • Availability and mobility

• Maintain accurate candidate records and documentation.

• Guide candidates through the initial stages of eligibility preparation and submission processes.

• Build and continuously expand our pool of prequalified professionals who may become eligible for future NATO opportunities.

Talent Intelligence & AI Matching

• Monitor newly released opportunities across multiple NATO related programs and frameworks.

• Use AI tools and internal databases to identify potential candidate matches.

• Review AI generated recommendations and validate candidate suitability.

• Contact potentially relevant candidates and present matching opportunities.

• Collect candidate interest and availability information.

• Transfer interested candidates to the recruitment team for full qualification and submission.

What We Are Looking For

Required

• Strong attention to detail
• Excellent organizational skills
• Comfortable working with large volumes of CVs and data
• Strong written and spoken English
• Analytical mindset
• Ability to follow structured processes
• High level of accuracy and consistency
• Comfortable using AI tools in daily work
• Experience with databases, ATS systems, CRM systems, recruitment systems, or similar platforms

Nice to Have

• Recruitment experience
• Talent acquisition experience
• Candidate screening experience
• Experience working with government, defence, security, public sector, or regulated industries
• Understanding of eligibility processes
• Experience with data analysis or talent intelligence

What Success Looks Like

• Growth of the qualified candidate pool
• Growth of the Candidate Qualification Pipeline
• Fast identification of relevant candidates for new opportunities
• High database accuracy
• Effective use of AI driven candidate matching
• Strong collaboration with recruiters

Who Will Enjoy This Role

This role is ideal for someone who enjoys solving talent puzzles, working with data, leveraging AI, organizing information, and building systems.

It is less suitable for people who are primarily motivated by sales, business development, or traditional recruitment activities.

About Us

We are a boutique technology recruitment company supporting highly specialized projects across Europe and North America, including opportunities connected to NATO and other international organizations.

Our team combines deep recruitment expertise with modern technology, AI assisted workflows, and a highly personalized approach to candidate management.