Payroll Specialist

Short company description

Rinf.tech is a technology solutions and software services company founded in 2006 in Romania, grown from a small local company into a global organization with 600+ engineers and 8 Delivery Centers in Europe and North America (Romania, Bulgaria, Ukraine, Turkiye, and Mexico).

Drawing on the Engineering Excellence principle, we harness 18 years of expertise and cutting-edge technologies to deliver a powerful blend of Product & Technology Strategy, Automation & Digitalization, and unique business differentiators for blue-chip companies and SMBs across diverse industries and domains, with core practice areas in Digital Products and Platforms, Automotive, and R&D Embedded Systems.

At rinf.tech, you’ll encounter a friendly team of individuals who are passionate about pushing the boundaries of technology. RINFers are driven by curiosity, eager to learn from one another, and committed to exploring and reshaping the tech landscape. We’ve cultivated an inspiring environment where creativity thrives, ideas are shared freely, and together, we craft innovative products that make a real impact

Requirements

Education: Bachelor's degree in Finance, Accounting, Human Resources, or a related field.
Experience: Minimum 5 years of experience in payroll processing or a similar role, in the software industry.
Strong knowledge of payroll software and Microsoft Excel.
Familiarity with Romanian payroll laws and tax regulations.
Attention to detail and ability to handle confidential information.
Excellent organizational and time-management skills.
Proficient in English, both verbal and written.

Responsibilities

Collect and process payroll data from the HR team, including timesheets, bonuses, overtime, salary advances, travel expenses, special notes, and employee with holdings.
Enter medical leave information into the payroll system.
Input data related to night shifts, weekend hours, or other bonuses.
Record non-taxable benefits for employees in payroll and ensure their accurate application.
Update the euro exchange rate in the payroll system monthly.
Input data from the company’s Benefit Report into the system.
Verify the accuracy of payroll inputs by exporting data from the system and comparing it with HR-provided lists to avoid discrepancies.
Double-check Benefit Reports using the export function to ensure correctness.
Review payroll data and make necessary adjustments in response to changes in legislation.
Generate and verify the D112 declaration against payroll data to ensure compliance.
Prepare and review payment orders for salaries.
Ensure benefits provided do not exceed the legal threshold of 33% of the gross salary.
Correct payroll data for any discrepancies discovered post-processing.
Prepare calculations for net salary adjustments related to meal vouchers (considering the average of 19 vouchers/month).
Compute bonuses to offset taxes on meal vouchers based on the number of vouchers ordered each month.
Input tax compensation bonuses into the system.
Calculate and finalize the payroll for each employee.
Generate Annex 1.1 of the D112 declaration.
Manage additional payments, such as garnishments, including verification and submission to the finance department.
Complete physical documentation for medical leaves and prepare the required documents to recover amounts from the National Health Insurance Fund (FNUASS).
Prepare and submit financial reports, including four agreed-upon reports for the finance team.
Compile monthly and annual statistical reports based on payroll data.
Calculate compensation for unused vacation days when employees exit the company.
Manage the monthly payroll closing process, ensuring all data is correctly entered and finalized.
Perform corrections to payroll data as necessary for accurate reporting and payment.
Stay updated with legislative changes and apply them to payroll processes.

Benefits

• Medical subscription
• Trainings
• Courses
• Bookster subscription
• Flexible work schedule
• Meal vouchers
• Holiday vouchers
• Cultural vouchers
• Gift vouchers