Junior HR Associate - HR & Payroll

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About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.

As we’re a global company with 11,000+ colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Discover the Role

We are looking for a motivated individual to join our HR & Payroll team in Cluj-Napoca.

This is a hands-on role focused on supporting day-to-day HR administration activities. The job holder will be responsible for supporting key HR administrative processes, ensuring accuracy, compliance, and the timely handling of employee-related documentation. 

The role offers continuous learning opportunities, including regular updates on labor legislation and internal processes, as well as the chance to further develop your communication, attention to detail, and organizational skills. You will work closely with experienced HR professionals, gaining exposure to a variety of HR practices and local legislative requirements.  You will also gain practical experience working with HR systems and tools while contributing to maintaining high-quality HR operations for our clients.

Key Responsibilities

• Prepare documentation based on employer decisions (preparing the employment history certificate and the other documents that are needed after the termination of the contract);
• Receive, verify, record in systems, and archive medical leave certificates;
• Prepare FNUASS files (BT and subsidiaries) – verification, monthly archiving, completion, attaching supporting documents, and file preparation (BT);
• Complete medical certificates on a monthly basis (subsidiaries) and submit FNUASS files (BTDI, BTMI, BTII);
• Notify public institutions (e.g. Labour Inspectorate – pregnancy status, AJPIS – return from maternity leave, Military Centers – monthly military records submission);
• Receive and archive employee contractual documentation (employment contracts, addenda, decisions, personnel documents).

Key Requirements

• 1 year of working experience in similar position is preferred;
• Good organizational skills with a keen attention to detail;
• Ability to handle sensitive and confidential information with discretion and professionalis m;
• Excellent communication skills to work with clients and internal teams effectively;
• Proficiency in MS Office (particularly MS Excel);
• Ability to work independently and prioritize tasks effectively in a fast-paced environment;
• Ability to work collaborativel y with other team members and stakeholders;
• Good command of English (both verbal and written);
• Bachelor’s degree in business a dministration, finance, economy or other related field would be preferred

What’s in it for you?

• Monthly meal tickets;
• Progressive annual free days correlated with individual work history;
• Bonus for Easter, Christmas and summer holidays;
• Subscription to private medical services;
• 1 additional vacation day with the birthday occasion;
• Subscription to private library services;
• Pizza Team Day;
• Continuous development that is supported and encouraged through global learning opportunities from the TMF Business Academy and a strong culture of feedback;
• Positive and healthy working environment - TMF Group Romania is Great Place to Work certified. The Great Place to Work® model is the world’s most researched, accepted and sustainable definition of a great workplaces from an employee’s point of view.

We’re looking forward to getting to know you!